Mentorship Programme (Full-time students)

The principle of our mentorship programme is simple: a graduate (mentor) guides a freshman (mentee) in their development process and in strengthening their skills in terms of their subject and profession. Consequently, mentoring is a practical as well as personal relationship between two people who are in regular contact with each other over a period of time. They discuss experience made, academic progress and career planning. Mutual goodwill and respect are the keys to the relationship being a success.

Roles and responsibilities

Our mentors embrace different roles and responsibilities. As a mentor, you can take on the following roles:

As an adviser you consider the goals of your mentee and discuss the steps required to achieve them.
As an initiator, you open up new perspectives, provide stimuli for goals and paths of development, point out underdeveloped or unrealised potential and encourage the ideas and initiatives of your mentee.
As an arbiter of knowledge you address specific issues, offer your mentee advice and bring your own expertise and skills to the table.
Specific responsibilities:

  •     to give advice 

  •     to voice opinions 

  •     to discuss career plans and potential obstacles 

  •     to provide opportunities for social, professional and business connections 

  •     to share experiences gained through your own development process and work

  •     to provide insights into what you experience in your job 

Mentoring process

1. Making Contact

  • To register, complete the application form at the last page of this document.
  • Programme administration assigns mentor/mentee.
  • Programme administration notifies the assignment and exchange email address.
  • Mentors contacted by the mentees.

2. ​Structuring the Mentoring Relationship

  • How the relationship is structured is up to the mentor and mentee.
  • The relationship should be geared to meet the individual needs and goals of our mentees as well as the capabilities and skills of our mentors.
  • The relationship is planned to last for one year.
  • The mentor is the contact person for arranging meetings in person, telephone calls and e-mails.​

3. The First Meeting

  • Discuss both parties' expectations as well as your preferred mode and frequency of communication.
  • Next, decide how the mentoring relationship will finally take shape.
  • Lay down the key principles of the relationship in the form of a mentoring agreement in order to create a more solid bond.
  • If the mentoring relationship does not materialise, please inform programme administration accordingly.​

4. Subsequent Meetings

We have two major expectations: firstly, the mentorship should be maintained at least one year. Secondly, at least one meeting (in person, telephone calls or e-mails) is to take place each term.

  • The term meeting offers a critical review of the progress achieved. It is also an opportunity to openly discuss potential shortcomings, particularly with respect to the goals that were laid down originally.
  • Define goals for the next term.
  • A discussion based on a term report written by the mentee. The form and content can be decided individually.
  • The term report is a requisite part of our programme.
  • The report is to be submitted both to the mentor as well as the programme administration before the beginning of the subsequent term.

​5. Ending the Mentoring Relationship

  • The mentoring relationship officially ends after one year.
  • The past one year is reviewed and future perspectives are discussed in a final meeting.
  • Premature termination of the mentoring relationship is allowed at any time by mutual consent. We request that you inform programme administration accordingly.

Terms and Conditions

In order to establish a successful mentoring relationship between the mentor and mentee, several fundamental principles and codes of conduct must be observed by all participants.

  1. Requirements for participation in the mentorship programme:
    • Mentor and mentee (student) enter a partnership that is voluntary and based on mutual trust.
    • The programme runs for one year, but either of the parties involved are permitted to terminate the relationship at an earlier date, without giving a reason.
    • Master of Science in Epidemiology and Biostatistics reserves the right, without giving any reasons, to turn down applications to the mentorship programme, or to exclude applicants from the mentorship programme at a later date.
    • There is no entitlement to a position as mentor or mentee.

  2. Participants’ obligations:
    • To treat personal information provided by the participating parties with complete confidentiality and not to disclose this information to any third parties.
    • All activities are to take place without any remuneration.
    • No subjects are to be brought up in the mentoring relationship that could potentially discriminate against or cause injury to the other person. This applies in particular to religious and faith-related topics and issues.
    • No relationships of a sexual nature that are not based on a mutual and consensual understanding between the mentor and mentee are to occur. In the latter case, the mentoring relationship is to be terminated and programme administration is to be informed that the mentoring relationship has been terminated.

  3. Non-discrimination policy in assigning mentors/mentees:
    • Mentors and mentees are assigned individually based on the participants’ profiles and the information provided.