Mentorship Programme (Full-time students)

The principle of our mentorship programme is to match mentees with similar interests, aspiration of mentees and expectations of mentors, to accelerate the personal and professional development of mentees. This is achieved by providing mentees with advice, guideline and feedback from mentors in the healthcare industry.  

Participation to the mentorship program is voluntary basis and the partnership is based on mutual trust. The mentoring relationship officially end after from year from October – September. It is expected to meet up at least 4 times throughout the year. 

Objective of the programme

  • To coach students and give advice related to career development

  • To discuss career plans and potential obstacles during the study journey

  • To provide opportunities for social, professional and business connection

  • To share experiences gained through own development process and work

  • To nurture a community of local Public Health Practitioners

Roles and responsibilities

​Our mentors and mentees embrace different roles and responsibilities.

As a MENTOR, you can take on the following role(s):

As an adviser

You consider the goals of your mentee and discuss the steps required to achieve them.

As an initiator

You open up new perspectives, provide stimuli for goals and paths of development, point out underdeveloped or unrealised potential and encourage the ideas and initiatives of your mentee.

As an arbiter of knowledge

You address specific issues, offer your mentee advice and bring your own expertise and skills to the table.

As a MENTEE, you can take on the role:

As an initiator: To take initiative to drive the relationship and be responsible for own career development and planning

Specific responsibilities:

  • ​To have clear expectation on the programme and initiate a plan of activities that matches the expectation

  • To provide feedback about the mentorship relationship and be open to receiving feedback with the mentor regarding the career plan and potential obstacles. When providing feedback, be honest, yet tactful. Always remember using the proper tone

  • Be polite and courteous; be responsive in emails/ meetings and ask questions

  • To provide feedback about the mentorship with the School by completing the programme survey in December and June.

Requirement

  • Current students from below progammes who also register in the mentorship programme:

    • Full-Time MPH students

    • Full-Time MScEPB students

    • BScCHP & BScPH Students

  • Interested in building up networks for future development

  • Looking for advice on career planning

  • Want to broaden your perspectives

Programme Timeline

Jun – Aug

2021

Mentors Recruitment

6 – 24 Sept
2021

Application Period

Mid - Oct
2021

Internal matching and result announcement

Conduct briefing for mentors and mentees

18 – 22 Oct
2021

Announcement of matching 

13 Nov
2021

Opening Mixer (Saturday Luncheon)

Nov 2021 –
Jun 2022

Mentorship Period

  • Interested students should include a brief self-introduction and list out his/her expectation in joining the program​

  • A social event to officially kick start the programme

  • Networking section for mentors and mentees to meet

  • Career Month in March 2022 (TBC) 

  • Self- arranged meetings -  between mentors and mentee (meeting once 2-3 months)

  • Mentees' Feedback Evaluation (Dec 2021 & Jun 2022)

  • Mentors' Feedback Evaluation (Jun 2022)

Enquiry

Mr Johnny Zhou 

JC School of Public Health and Primary Care,

Faculty of Medicine,

The Chinese University of Hong Kong

Tel: 2252 8754 | Email: johnnyzhou@cuhk.edu.hk

Mentoring process

1. Making Contact


  • To register, complete the application form at the last page of this document.
  • Programme administration assigns mentor/mentee.
  • Programme administration notifies the assignment and exchange email address.
  • Mentors contacted by the mentees.




2. ​Structuring the Mentoring Relationship


  • How the relationship is structured is up to the mentor and mentee.
  • The relationship should be geared to meet the individual needs and goals of our mentees as well as the capabilities and skills of our mentors.
  • The relationship is planned to last for one year.
  • The mentor is the contact person for arranging meetings in person, telephone calls and e-mails.​




3. The First Meeting


  • Discuss both parties' expectations as well as your preferred mode and frequency of communication.
  • Next, decide how the mentoring relationship will finally take shape.
  • Lay down the key principles of the relationship in the form of a mentoring agreement in order to create a more solid bond.
  • If the mentoring relationship does not materialise, please inform programme administration accordingly.​




4. Subsequent Meetings


We have two major expectations: firstly, the mentorship should be maintained at least one year. Secondly, at least one meeting (in person, telephone calls or e-mails) is to take place each term.

  • The term meeting offers a critical review of the progress achieved. It is also an opportunity to openly discuss potential shortcomings, particularly with respect to the goals that were laid down originally.
  • Define goals for the next term.
  • A discussion based on a term report written by the mentee. The form and content can be decided individually.
  • The term report is a requisite part of our programme.
  • The report is to be submitted both to the mentor as well as the programme administration before the beginning of the subsequent term.




​5. Ending the Mentoring Relationship


  • The mentoring relationship officially ends after one year.
  • The past one year is reviewed and future perspectives are discussed in a final meeting.
  • Premature termination of the mentoring relationship is allowed at any time by mutual consent. We request that you inform programme administration accordingly.




Terms and Conditions


In order to establish a successful mentoring relationship between the mentor and mentee, several fundamental principles and codes of conduct must be observed by all participants.

  1. Requirements for participation in the mentorship programme:
    • Mentor and mentee (student) enter a partnership that is voluntary and based on mutual trust.
    • The programme runs for one year, but either of the parties involved are permitted to terminate the relationship at an earlier date, without giving a reason.
    • Master of Science in Epidemiology and Biostatistics reserves the right, without giving any reasons, to turn down applications to the mentorship programme, or to exclude applicants from the mentorship programme at a later date.
    • There is no entitlement to a position as mentor or mentee.

  2. Participants’ obligations:
    • To treat personal information provided by the participating parties with complete confidentiality and not to disclose this information to any third parties.
    • All activities are to take place without any remuneration.
    • No subjects are to be brought up in the mentoring relationship that could potentially discriminate against or cause injury to the other person. This applies in particular to religious and faith-related topics and issues.
    • No relationships of a sexual nature that are not based on a mutual and consensual understanding between the mentor and mentee are to occur. In the latter case, the mentoring relationship is to be terminated and programme administration is to be informed that the mentoring relationship has been terminated.

  3. Non-discrimination policy in assigning mentors/mentees:
    • Mentors and mentees are assigned individually based on the participants’ profiles and the information provided.